The Tasmanian Residential Rental Property Owners Association (TRRPO) understands the importance of protecting the privacy of Personal Information and is committed to ensuring that the information is obtained is managed appropriately and in accordance with relevant legislation.
Types of Information
The TRRPO requests and retains limited Personal Information (information from which a person’s identity is apparent or from which you can be reasonably identified) associated with the membership process, the status of being a member of the Association and any information incidental to facilitating the needs of members of the Association. The information retained typically includes an individual’s name, postal address, rental property address, phone number, and email address.
Collection of Personal Information
Personal Information is generally obtained directly from a party, for example when a party applies to be a member of the Association. However, there may be instances when Personal Information is obtained from a third party (eg. information from a member for the purposes of tenancy data base searches).
When a party provides the TRRPO with Personal Information about another person (eg. a tenancy application) they acknowledge and represent to the TRRPO that they are authorised to provide the TRRPO with that information.
The party also represents that they have informed the other person about the use and disclosure of that Personal Information for the purposes set out in this Privacy Policy.
Purpose and Use of Personal Information
Personal Information and documentation obtained by the TRRPO is generally used for the purposes of verifying an individual’s eligibility for membership, to carry out services provided to members and other uses incidental with membership. This information is destroyed when it is no longer required.
The TRRPO may also provide members, potential members, and the landlord community more broadly with the opportunity to voluntarily provide the Association with information (some of which may be personal or sensitive) for research purposes. Information obtained for research purposes will not be shared in a way an individual can be reasonably identified unless explicit approval to do so has been provided by the information owner.
Disclosure of Personal Information
The TRRPO treats personal information as confidential and does not generally disclose Personal Information to a third party, unless required to by law or unless the information owner has provided their consent for the information to be released.
Security
Personal Information is kept securely and access to Personal Information held by the Association is limited only to Association Officers to be used only for the purposes of operating the Association, providing its services and purposes listed in this Privacy Policy.
The TRRPO takes all reasonable steps to ensure that any Personal Information obtained, held and stored is protected from mis-use, interference, loss, unauthorised access, disclosure or modification.
Access to Personal Information
Any person who’s Personal Information the TRRPO hold may at any time request, via the President or another Association Officer, the correction or destruction of their Personal Information.
Any person who’s Personal Information the TRRPO hold may at any time request, via the President or another Association Officer, a copy of their Personal Information held by the TRRPO.
A member of the TRRPO’s Personal Information will be destroyed upon a member ceasing to be a member of the Association.